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How to Turn Your Phone Into An Executive Assistant

What can't it do?!

Raise your hand if you, like me, are hooked on your smartphone. In the span of a few short years little devices have changed the way we live our lives, from how we communicate, find information, manage our calendars… you name it; odds are you can do it on your smartphone.

You may not realize it (or maybe you have – in which case, awesome!) but your phone can be one of the most useful tools to help you run your business. There are a whole plethora of apps designed with your productivity in mind, and today we’re going to go over a handful of ways that you can turn your phone into your own personal mobile assistant.

Let’s get started!

Pages: Social media never sleeps, which is why it’s nice to be able to easily check all of your profiles on-the-go. Pages integrates Facebook Pages with Twitter, G+ and LinkedIn profiles so you can publish updates, reply to messages, view new likes and access analytics.

Square: If you run an e-commerce or retail store and you run into an interested customer while out and about, Square allows you to take payment right from your phone instead of referring them to your store. The app is free for Android and iOS and allows you to plug the card reader device right into the audio jack. Square will take 2.75% of each sale, so be cautious about how often you use it.

See Related: 4 other point-of-sale products that can integrate seamlessly into your business.

CudaSign: Need to get a document signed ASAP? Check out CudaSign! This free app allows you to upload a Word document or PDF from your email, camera or Dropbox account and tap to insert your signature. You can sign with your finger or upload a saved signature before sending it back via email or cloud-based sharing service.

Tango: Tango is a free mobile app that lets you attend meetings when you can’t be physically present. You can sync your account with your phone’s contacts and attend regardless of whether or not you have Internet access since the app can function on a 3G or 4G connection.

TripIt: Going on a business trip? Stay organized with TripIt, an app that automatically turns travel email notifications into a complete and easy-to-read itinerary. With the inclusion of maps of your destinations and airport terminals, you’ll never be scrambling to find that departure gate again!

MightyMeeting: Never worry about presentations again with MightyMeeting, an app that allows you to upload files to the cloud so that you can access your PowerPoint or PDF presentations right from your phone. Once you’ve accessed the file, share it with your other attendees using a native sharing app. Then control the presentation right from your phone.

Google Analytics: Google offers a mobile version of their super-popular analytics tool, which allows you to access your business’ website analytics on-the-go. This is a helpful tool if you’re in a meeting or on the phone and want to quickly reference some stats or a specific report without pulling out your laptop.

Clock.In: Clock.In is a powerful time management tool and productivity app which can be used by everyone in your organization. It allows users to monitor time spent on a project basis and track how long you’ve been in a meeting. The app offers a variety of time-tracking apps that can help you gauge your productivity both in and out of the office.

LastPass: This handy app allows you to store all of your passwords in one place, eliminating the time spent logging in and out of various apps on your mobile device or dealing with passwords that were typed in incorrectly on your phone’s keyboard.

Once you've turned your smartphone into your new assistant, try adding these great audio, photo and video tools to take it to the next level.

Do you have an awesome app suggestion for your smartphone? Let us know! 

Alyson Shane

Alyson Shane is a writer and business owner from Winnipeg, Manitoba who has been publishing content online for 16+ years. She runs Starling Social, an agency which develops digital marketing strategies that combine social media, paid advertising and content strategy to keep businesses growing and engaged with their customers. Outside the office, Alyson is a passionate urbanist who loves gardening, riding her bike and thinking about the public spaces that bring us together. She can be reached on social media at @alysonshane.

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